Administrative Assistant

About Announcement Number: Jakarta-2024-020 Hiring Agency: Embassy Jakarta Position Title: Administrative Assistant Open Period: 02/16/2024 - 03/01/2024 Format MM/DD/YYYY Vacancy Time Zone: GMT+4 Series/Grade: LE - 0105 8 Salary: IDR Rp198.398.941 - IDR Rp198.398.941 /Per Year Work Schedule: Full-time - • Full-time 40 hour per week Promotion Potential: LE-8 Duty Location(s): 1 Vacancy in


Jakarta, Java, ID Telework Eligible: No For More Info: HR Section
000-000-0000
HRatPost@state.gov Overview Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is 6*. Actual FP salary determined by Washington D.C.

• Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies

Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (four weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required Duties

The Institutional Capacity Building (ICB) Manager will support the Minister of Defense Advisor (MoDA) position as the principle subject matter expert (SME) on institutional capacity building for Indonesia Ministry of Defense (Kementrian Pertahanan/KEMHAN) and Indonesia Armed Forces Head Quarter (Markas Besar Tentara Nasional lndonesia/MABES TNI). The position will be expected to maintain the corporate knowledge in terms of MoDA relationships and program execution. Lines of effort include advising on: defense industry, research and redevelopment, acquisition, security, rule of law, and maritime strategy. Ongoing programs include the Institute for Security Governance (ISG), Defense Institute of International Legal Studies (DIILS), Technology and Defense Industry Working Group, and the Cooperative Technology Security Agency. The ICB Manager will support the MoDA with translation, interpretation and meeting management, liaising with KEMHAN and MABES TNI, and working with the service (Army, Navy and Air Force) headquarters in Bahasa Indonesian and English on a daily basis. The position will also support the ASEAN MoDA position with interpretation and translation support, as well as strategy and policy research as required.

Qualifications and Evaluations Requirements:

For the experience and education requirements applicants must meet either option 1 or option 2.

OPTION 1

Education: Must have minimum a bachelors degree in one of the following fields: Business Administration, Political Science (International Relations, Development Studies, Economics, Defense Studies).

Experience: Must have minimum three (3) years of working experience in Government Administration, Program Management or experience in the Indonesian Defense and Security field.

OPTION 2

Education: Minimum 2 years full time study at college or university in any field is required.

Experience: Five (5) years of working experience in Government Administration, Program Management, and/or Indonesian Defense and Security field.

Education Requirements:

See the requirement section above for the education requirements.

Evaluations:

LANGUAGE: Fluency Speaking/Reading/Writing English and Bahasa Indonesia (this may be tested).

SKILLS AND ABILITIES :

• 
  Superior interpersonal, organizational, communication, management, teamwork and clerical skills are required.

• 
  Must be capable of operating with minimal guidance and supervision.

• 
  Must have an ability to develop and maintain a range of working and senior level contacts in governmental, non-governmental and private sector organizations.

• 
  Must be able to communicate confidently and effectively by phone, e-mail, letter and orally (face to face, including delivering briefings) in both English and Bahasa Indonesia.

• 
  Must have good judgement and analytical decision-making skills to be able to deal with all tasks, specified and implied.

• 
  Must be able to work efficiently and be flexible to react to constant changes.

• 
  Must have excellent persuasive skills to promote U.S. objectives for the capacity building programs and mesh them with Indonesian objectives and requirements.

• 
  Must be an innovative self-starter to establish own priorities, suspense and work schedules so as to accomplish the mission with minimal supervision.

• 
  A high level of competency in MS computer applications (Word, Access, Excel, PowerPoint, SharePoint) is required.

• 
  Must be capable of functioning as part of a team.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission to Indonesia and U.S. Mission to ASEAN may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply How to Apply:

All candidates must be able to obtain and hold a Public Trust (Background Security) clearance.

To apply for this position, For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Transcript

• 
  Degree

• 
  Proof of citizenship (e.g. valid KTP/Passport)

Eligible Family Member Applicants:
• Copy of Sponsors Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Indonesia and U.S. Mission to ASEAN.