External Relations Division 1 Officer

Job Reference Number :

ER1/OFFICER/012

Opening Date :

05/02/2024

Job Title :

External Relations Division 1 Officer

Closing Date :

19/02/2024

Job Description :

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In alignment with the ASEAN 2025 and Key Aspirations of the three pillars of the ASEAN Community, namely the ASEAN Political-Security Community, the ASEAN Economic Community and the ASEAN Socio-Cultural Community, supported by the Department of Community and Corporate Affairs of the ASEAN Secretariat is inviting Indonesian Citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Officer for the External Relations Division 1, ASEAN Political-Security Community (APSC) Department.

Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period.

Responsibilities

• • Provide technical and administrative support to ASEAN-ROK cooperation
    • Assist at meetings; draft meeting reports.
    • Assist in the coordination of follow-up actions and decisions with relevant internal and external parties.
  • Provide substantive support to ASEAN-ROK cooperation
    • Compile and/or provide relevant documents such as briefing notes, talking points and presentations for meetings, where appropriate.
  • Provide technical and administrative support for implementation of programmes and projects under ASEAN-ROK cooperation.
    • Assist in formulating, appraising, implementing and monitoring the programmes/projects under relevant Plans of Action/Work Plans;
    • Liaise with ASEAN Member States and the ROK for project approval procedures.
    • Maintain project database.
  • Facilitate requests from ASEAN Member States, the ROK as well as other external partners as required.
  • Assist in the coordination of drafting papers, memorandum of agreements, declarations and joint statements.
  • Perform other tasks as assigned by Head of Division.

Qualifications

• • Advanced university degree (Master’s or equivalent degree) in International Relations, Political Science, Economics, Management or an appropriate related field or discipline; or Bachelor degree with a minimum two (2) years of qualifying work experience in lieu of the advanced degree, preferably in research, policy, and relevant technical role.
  • Demonstrated knowledge and technical skills in the relevant area and the ability to acquire them.
  • Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadline
  • Demonstrated commitment to collaborative work practices.
  • Proven skills in problem solving in a complex organisational environment and in work planning.
  • Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
  • Good command of English, written and spoken.
  • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.