Accounts Administrator

About us

Indicia Worldwide is an insight and technology-led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the marketplace. Data insight and marketing technology allow us to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others dont. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to redefine the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance by engaging consumers with brand ideas better, faster and more cost-effectively, across every step of a brands journey to market.

Purpose of the role

We are seeking a highly skilled and detail-oriented Central Service Consultant to join our dynamic team. In this role, you will play a crucial part in ensuring the robust compliance of procurement activities, managing various processes, and maintaining effective communication channels with internal & external stakeholders. The successful candidate will possess a combination of skills, knowledge, experience, and exposure to thrive in a fast-paced environment.

Responsibilities:

1. Compliance Assurance:

• Ensure robust compliance of all procurement activities.
• Verify documents to ensure alignment with placed orders as part of procurement activities.
• Conduct meticulous reviews to confirm accuracy, matching provided documents (e.g., invoices) with procurement order details.
• Identify and rectify discrepancies in documents submitted for invoice processing.
• Approve invoices and close orders post rectification of any errors.

2. Process Management and Stakeholder Liaison:

• Manage assigned processes and activities under the guidance of the Team Lead.
• Develop and adhere to Service Level Agreements (SLAs) as agreed with the business.
• Assist in internal or external audits and process transitions.
• Take ownership of assigned tasks, demonstrating a results-oriented approach.
• Work seamlessly in different environments, Build and maintain relationships with internal & external stakeholders.
• Proactively contact stakeholders to resolve any issues that may arise.

3. Reporting and Communication:

• Collate and disseminate reports to internal stakeholders.
• Build relationships and develop communication channels to ensure a smooth workflow and liaison between internal stakeholders.

4. Continuous Improvement:

• Suggest and assist in the implementation of new and improved processes.
• Provide professional support for Order Closure processes in collaboration with internal stakeholders.
• Develop and maintain relationships with internal stakeholders to enhance overall efficiency.

5. Support Functions:

• Provide support in information processing and reporting.
• Monitor and contribute to internal initiatives aimed at improving overall operations.

Skills, knowledge, experience and exposure

• Fluency in English, Mandarin, and Bahasa
• Bachelors degree in Finance, Accounting or a related field.
• Knowledge of printed media, materials, point of sale material, signage, etc. (not mandatory)

The mindset to navigate the role

• High attention to detail
  
• Analytical mind and able to understand and explain complex processes
• Process oriented

The softer skills that we believe will help you thrive in this role:

• Enthusiastic, diligent, and willing to learn
• Carry out tasks with a high degree of accuracy
• Ability to work autonomously and with little direction
• Works well under pressure and to deadlines
• Suggest and assist in the implementation of new and improved processes.

Role Requirements

The hybrid work model applies to this role which requires to come to the office in SCBD - South Jakarta whenever needed. Candidates who are based in other cities can be considered to work remotely. You will be expected to perform in a flexible environment but ensuring delivery.