People & Culture Business Partner - Indonesia

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JOB PURPOSE

Support and represent FPI Corporate P&C policies through the execution of all P&C activities within Indonesia that result in the recruitment and maintenance of a competent workforce. Ensure that all recruitment, generalist P&C activities, manpower planning and performance management and recruitment activities are effectively managed to maintain the Company’s manpower resources at the required levels (numbers, mix, knowledge, skills, and competencies) needed to achieve business objectives.

KEY ACCOUNTABILITIES

Implement P&C Policies, Procedures and Practices

• Manage P&C policies & procedures within the plant & Sales Offices that result in competent and motivated workforce.
• Advise plant manager & line personnel of all P&C policies.
• Support introduction of global P&C practices that are consistent throughout the FPI.
• Produce reports to ensure P&C activities are on-track.
• Recommend improvements to increase P&C service efficiency.

Recruiting

• Implement recruitment processes to ensure the plant’s manpower requirements are met.
• Identify the most efficient/cost-effective recruiting sources (newspaper, agencies, employment/college fairs, etc.)
• Manage recruitment process in-line with approved budget and manpower plans.
• Screen applicants, in conjunction with the line personnel, to identify qualified candidates.
• Manage the interview process (schedule, prepare questions, participate as an interviewer)
• Manage the offer process in accordance with approved hiring and grading system.

Employee Relations

• Apply P&C policies and procedures with fairness and integrity to maintain good working relations throughout the plant.
• Plan and conduct new employee orientation program.
• Manage staff medical and accident insurance programs.
• Maintain employee’s files in line with company policy and legal requirements.
• Manage all labour relations & government reporting activities.
• Participate in the investigation and resolution of employee relation problems.

Performance Management

• Implement the company’s Performance Management in accordance with FPI Corporate P&C requirements.
• Discuss performance review program with each supervisor.
• Check job descriptions to ensure they accurately reflect the job duties and responsibilities.
• Brief/trains employees on the performance review system and explain the benefits of the system.
• Develop schedule for annual employee reviews.
• Maintains record of performance evaluations

Compensation & Benefits

• Ensure Payroll activities are completed correctly.
• Ensure timely release of payments to employees related to allowances and other benefits.

Training & Development

• Assist in conducting and organizing training sessions.
• Coordinate with line managers for training needs identification
• Maintain training records for all staff to monitor development and program effectiveness.

Quality, Health & Safety programs

• Ensure QHSE systems are in place in for the plant.
• Ensure compliance with the local laws and regulations.
• Participate (as needed) in QHSE audits, office inductions, incident reporting.

SPAN OF Communication

• Internal: Corporate P&C, plant manager, line managers, engineers, supervisors, employees
• External: Labour & health ministries, chamber of commerce, government authorities, contractors, recruitment & training agencies.

Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)

• Implement P&C policies and provide the Plant manager that meets operational requirements while remaining in compliance with Global People and Culture directives.

Preferred Qualifications:

• Bachelor’s degree (HR Management, Organization Development or Business preferred)
• MBA/Master or senior level experience in HR Is highly desirable.

Preferred Experience:

• 5 to 8 years’ relevant experience in HR activities

Job-Specific Skills:

• Knowledge of local labour laws and regulation and employment contracts
• Up to date with all aspects of employment law and HR best practices
• Ability to work independently and handle a variety of duties and responsibilities.

COMPETENCIES

• Highly effective time management skills
• Ability to prepare reports and keep accurate records.
• Exceptional communication skills across all levels of an organization
• Highly effective oral and written communication skills in English

MBA/Master in HR