Consultancy Needed - Transformation Officer

Consultancy Needed - Transformation Officer - Jakarta

Background

Save the Children Indonesia (SC IDN) gained the status as an Associate Member Country in November 2019. In 2021, SC IDN’s Board of Patron has approved the transformation towards a Diversified Non-Governmental Organization (NGO) business model. The Transform Hub has been set up in May 2023 to navigate and facilitate the overall transformation, which consists of two pathways: (a) the main transformation workplan (b) the innovation process, that leads to achieve SCIDN goals for children by 2030. We are looking for a Transformation Admin Support Officer to support SC IDN in achieving the goals.

Objectives

The Transformation Admin Support Officer will work with the Transformation Lead, the Transform Hub Team and Task Forces, and other ECs within SC IDN to enable the transformation, especially in providing administration support to the implementation of transformation workplan in strengthening SC IDN impact model, revenue model, and operating model towards a diversified NGO model.

Scope of Work

The Officer will be working directly with SC IDN team on day-to-day basis, to support the overall transformation workplan and initiatives/innovation, including but not limited to:

• Support internal coordination as part of regular monitoring and teamwork including meeting schedule and arrangements, in collaboration with the transformation and communications team.
• Support internal and external consultation process , to support the overall preparation of internal and external consultation process such as meetings, workshops, etc., including logistics preparation logistics (including necessary procurement/reports following SC IDN procedures), minutes of meeting, and other relevant materials required for the process.
• Support to manage and monitor the transformation-related feedback and communications platform to SC IDN team, including feedback form/Feedback Response Mechanism (FRM), Transformation email, and section on Transformation at SC IDN one net.
• Conduct desktop research, documents translation and editing . Maintain the documentation of activities, reports, lessons learned, and best practices from the transformation journey.
Support other administration and other tasks as required for the Transform Hub and Task Force as deemed necessary.

Assignment Details

Duty Station : SCIDN Jakarta office, with travel to field site as required. To support the consultancy work, SC IDN will provide air fare tickets and land transportation, accommodation as well as per diem based on SC IDN rate should the consultancy work require travel.

Duration :7 Months

Arrangement : Full-time (5 working days per week). Hybrid.

Line Coordination : EC will work under direct supervision of Head of Transformation, closely work with the Transformation Task Force in driving the transformation efforts.

Qualifications

• Degree in social sciences, such as: management, communications, and administrations preferred; with minimum of 5 years of experience for Bachelor Degree;
• Experience in team coordination and ability to develop various documents with exceptional communications skills in verbal, written, and presentation skills (in both Bahasa Indonesia and English).
• Solid experience in relevant administration tasks required to support delivering project management/activities. Ability to conduct desktop research, translation, editing, and maintaining documentation of activities.
• Savvy with Microsoft applications, Project Management tools and other relevant platform to deliver successful project.
• Excellent interpersonal skills, ability to work both independently and as a team member, working with various stakeholders across department in the organization.
• Self-motivated and highly flexible individual who can manage multiple tasks, priorities, and able to meet tight deadlines with high quality deliverables.