USEFM Administrative Assistant (Open to USEFM Only)

About Announcement Number: Jakarta-2024-009 Hiring Agency: Embassy Jakarta Position Title: USEFM Administrative Assistant (Open to USEFM Only) Open Period: 02/23/2024 - 03/22/2024 Format MM/DD/YYYY Vacancy Time Zone: GMT+7 Series/Grade: FP - 0105 7 Salary: USD $42,391 /Per Year Work Schedule: Full-time - 40 hours per week Promotion Potential: FP-7 Duty Location(s): 1 Vacancy in


Jakarta, Java, ID Telework Eligible: No For More Info: HR Section
000-000-0000
HRatPost@state.gov Overview Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is 7. Actual FP salary determined by Washington D.C.

• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required: Top Secret Clearance Appointment Type Permanent Appointment Type Details: Definite not to Exceed five (5) years
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required Duties

Serves as the Contracting Officer Representative (COR) for the Facility Management (FAC) section and acts as liaison with the Embassy Procurement Office. Incumbent provides oversight, documentation, and quality control for about 18 service contracts at the New Embassy Compound (NEC) as the COR and coordinates oversight activities with the Government Technical Monitor(s) (GTM). Incumbent assists the Facility Manager on projects, programs, and administrative tasks.

Qualifications and Evaluations Requirements:

EXPERIENCE:

Minimum three years experience supporting contract administration work and providing quality assurance for contract deliverable. Experience developing policies and procedures and managing projects are required.

(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)

Education Requirements:

Minimum of two-year college degree (60 semester hours) is required.

(Please note that you need to submit U.S. education equivalency certification/transcript if you studied in a foreign college/university).

Evaluations:

LANGUAGE: Level IV (Fluent) speaking/reading/writing in English is required. This may be tested.

SKILL AND ABILITIES: Must have the proven skill in supervision, operations management, and customer service. Must be logical, organized, and able to supervise and negotiate effectively; must have patience, tact and flexibility. Ability to multi-task is essential. Must be able to obtain Top Secret security clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Bi Mission in Jakarta may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply How to Apply:

All candidates must be able to obtain and hold a TOP SECRET clearance.

To apply for this position For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• Degree with transcript

Eligible Family Member Applicants:
• Copy of Sponsors Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Bi Mission in Jakarta.