Programme Manager, Education, Indonesia

Programme Manager, Education, Indonesia

Date: 27 Feb 2024

Location: Jakarta, East Asia, ID

Company: British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.
Job Title: Programme Manager, Education Indonesia
Pay band: 6 / G
Location this role could be based: Jakarta, Indonesia
Department: Education
Contract type: Indefinite
Role Purpose
Implementation of programmes funded by British Council or by another client or funding mechanism. Leads the successful delivery of a range of programmes or projects from start to finish including managing the contract or project plan, managing client or internal stakeholders, successfully achieving reporting and meeting compliance standards. Or works within a larger programme or multi country programme on a particular component.
This role focuses on delivering the outcomes of our work on Higher Education, TVET (Technical and Vocational Education and Training) & Science through a suite of global programmes and partnerships working with Higher Education institutions and governments in the UK and overseas, alumni, students interested in studying overseas and their influencers, summarised below:
Impact Areas Higher Education, TVET & Science
Purpose / Outcomes

• Promoting study in the UK

• Providing opportunities to study and work overseas

• Facilitating international HE and TVET partnerships

• Promoting UK science and research

• Positioning the British Council as a creator and convenor of knowledge, insight and analysis about international education

• Creating development and networking opportunities for UKs international student alumni

To contribute to country objectives, where relevant, this role will also support the delivery of the outcomes of our work with Young Leaders, summarised below.
Impact Areas Young Leaders
Purpose / Outcomes

• Empowering young leaders to participate in the social and economic development of their societies and to tackle important local and global issues.

• Provides integral operational management, often in a small to medium sized team; supporting successful development, delivery, impact (incl. MEL) and financial sustainability of a mixed portfolio of education partnerships, programmes or contracts at regional or global level.

• Services corporate or regional outcomes, ensuring value add and mutual UK benefit as well as compliance with published programme management standards across all areas of financial and operational risk.

• Supports partner and stakeholder relations and can act as an account manager for a major client or stakeholder. The post holder supports business and partnership development working with the Country Director/team.

This role will work with colleagues across the region and in the UK, to help deliver benefits in country from regional and globally led initiatives.
Main accountabilities
Relationship & Stakeholder management

• Has relationships with delivery partners and stakeholders within country and is able to procure services and contract delivery partners.

• Holds suppliers to account for delivering against contract.

• Build strong internal relationships and networks

Commercial and Financial Management

• Ensure sound financial planning, working closely with finance teams to ensure British Council and client financial year plans are up to date.

• Ensure accurate and timely monthly (re)forecasting is in place, by running regular reports in the SAP system on actuals, monitoring outstanding purchase orders, reviewing commitments, analysing and commenting on reasons for variances to plan and recommending corrective actions.

• Monitoring monthly finances, including correct expenditure, ensuring the P2P process is being followed and correcting any mis-postings or journals needed.

• Lead on British Council, partner or client reporting (including, with Finance Manager, financial reporting) and ensure reports are delivered on time, to budget and to a high standard.

• Compliance to BC financial policies and procedures.

Project Management

• Contributes to development of, owns and delivers on Project Management Plan

• Identifies risks in a project or programme and puts together mitigation strategies with SRO

• Responsible for internal and client, procurement, contracting, compliance and reporting pm

• Checks on and reports on compliance

• Manages procurement on a project/programme

• Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet funding needs

• Undertaking programme-specific data collection as needed. This includes working with colleagues to identify indicators and tools for data collection, quality assuring all data, and undertaking basic analysis.

Business Development

• Supports the identification and development of professional networks, relationships and partnerships to increase the British Council’s impact and reputation.

• Ensures high quality and accurate pipeline data for country/pillar.

• Conducts specific pipeline and partner/competitor analysis to contribute to business development planning and prioritisation.

• Provides support with development of new business proposals, ensuring that internal and external professional standards are met.

EDI

• To actively contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health.

• Understand the British Council’s approach to equality, diversity and inclusion and how it applies to your role, and make time for learning and development relating to EDI and anti-racism.

Role specific knowledge and experience

• Experience of managing projects from start to finish and familiarity with project life-cycles.

• Proven experience of managing project finances and managing documents.

• Experience working in project or programme management.

• Experience of using technology in project delivery.

• Experience working in project or programme management.

• Confident user of information technology (Word; Excel; PowerPoint), Microsoft 365 functionality and working knowledge of British Council SAP system (or similar software)

• Experience of managing stakeholders (Desirable)

• Good understanding and experience of supporting monitoring and evaluation. (Desirable)

Role Specific Skills

• Understanding of procurement, financial and reporting requirements of projects.

• Able to manage delivery of face-to-face events and/or digital events on basic platforms (Microsoft Teams) ensuring all corporate standards are met, including those for accessibility and safeguarding

• EDI - Motivation and commitment to Equality, Diversity and Inclusion and anti-racism, demonstrated through an understanding of the British Council’s approach and of equality considerations relevant to the role, and examples of behaviours and decisions or actions that contribute to a more inclusive organisational culture or to a more inclusive programme, product or services

Requirements

• Degree and/or equivalent experience

• The British Council systems and global processes operate in English. Written and verbal proficiency in English is required.

• The role may include occasional travel within the territory, region or internationally.

Additional Information
Conditions of Employment: Local Direct Hire

• Applications are welcomed from candidates currently in this location with a natural right to work.

• Applications are also welcomed from candidates currently based in other British Council country offices. However, please note candidates must have a natural right to work in the country, on a permanent basis, as immigration clearance and/or on-going visa support is NOT provided by the British Council for this role. Relocation support is also NOT provided.

Closing Date: Monday, 11 March 2024 at 23:59 Singapore Time (GMT+8)


A connected and trusted UK in a more connected and trusted world.
Equality , Diversity, and Inclusion (EDI) Statement
The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.
The British Council is committed to safeguarding children, young people and adults who we work with.
We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.
Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.
If you have any problems with your application please email askhr@britishcouncil.org
Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.