Procurement Assistant - Interior Design Studio (Berawa)

One of Bali’s full-service Interior Design Studio focused on creating cool interior concepts for residential and commercial projects is searching for a Procurement Assistant to join their team immediately.

The ideal candidate will be responsible for researching and finding the best vendors and suppliers to fulfill the needs of the Studio’s projects, develop and maintain great relationships with them and coordinate the orders and deliveries of all items necessary for our projects.

Requirements:

• Open for Local candidates.
• Bachelor’s Degree in any major.
• Min. three years experience as a personal assistant or in an administrative role, ideally in an Architecture or Interior Design Studio or Furniture company/Warehouse.
• Knowledge of Furniture suppliers and vendors networks is preferable.
• Proficiency in written and verbal English is required for this position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organisational skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail as an intensity about finding errors, keeping the projects on schedule, and finding ways to optimize existing processes.
• Ability to handle sensitive information with confidentiality.
• Able to drive and willing to travel to visit sites, and meet clients and suppliers.
• Responsible, trustworthy, and a great team worker.
• Fast learner, fun and creative person.
• A great attitude and willingness to put in extra or odd hours and effort as a given project goes through more time-intensive phases, such as the first presentation and installation.

Responsibilities:

Suppliers and Vendors

• Research and find the best vendors to work with according to the needs of the Studio (Perform vendor research and selection, evaluate suppliers and interview vendors, and negotiate contracts with vendors and suppliers.
• Develop an organised and up-to-date database of the vendors, set up trade accounts and maintain good working relationships.
• Knowledge of vendor timelines and the design process to anticipate project needs early so the Studio’s time can be used most efficiently.
• Assist with sourcing and researching products, obtain samples and gather estimates.
• Assist with delivery coordination, liaising with vendors, shipping partners, and obtaining quotes.
• Receive and check invoices, arrange payment, and keep detailed records of expenses, assist with tax documentation.
• Be on the lookout for and update the Studio’s vendor list with any new companies or vendors that are found that complement the Studio’s aesthetic.

Proposals, Orders, Deliveries, Item Storage and Tracking

• Research, source, check availability, and price items such as furniture, fabrics, accessories, finishes, lighting, etc. in collaboration with Design Studio Manager, Interior Designer and Director.
• Create database inventory and IDs of all items as needed.
• Prepare client furniture lists proposals and get them approved for purchasing.
• Assist Interior Designer and Studio Manager all aspects of ordering, ensuring the accuracy, timely delivery, and quality of purchasing activities.
• Ensure ordered items arrive undamaged, in the correct quantity, colour and according to the order, as well as the safe and organized storage of these items until their installation, either through our third party receiving or personally at our office as the case may be.
• Coordinate and manage deliveries, storage, and installations, maintaining communication with and updating weekly inventory lists and item IDs.

Install

• Prepare partners and vendors with the necessary information for a seamless installation in coordination with Design Studio Manager and Interior Designer.

Benefits:

Negotiable salary
A cool office space with a fun, creative, supportive and comfortable environment
BPJS Ketenagakerjaan, BPJS Kesehatan, Medical, Parking Member
THR