Administrative Clerk (Visitor Support Unit)

About Announcement Number: Jakarta-2024-029 Hiring Agency: Embassy Jakarta Position Title: Administrative Clerk (Visitor Support Unit) Open Period: 03/08/2024 - 03/22/2024 Format MM/DD/YYYY Vacancy Time Zone: GMT+7 Series/Grade: LE - 0105 6 Salary: IDR Rp116.188.700 /Per Year Work Schedule: Full-time - Full Time 40 hours a week Promotion Potential: LE-6 Duty Location(s): 1 Vacancy in


Jakarta, Java, ID Telework Eligible: No For More Info: HR Section
021 5083 1000
HRatPost@state.gov Overview Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP-8*. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources
Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of probationary period Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time 40 of hours per week

Start date: Candidate must be able to begin working within a reasonable period of time 4 weeks of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required Duties

Under the direct supervision of Visitor Support Unit (VSU) Director, the incumbent is responsible for coordinating the administrative requirements of the Visitor Support Unit (VSU) involving Travel, airport, visa, hotel and facility reservations for the Bi-Mission. Assists the GSO and VSU Director with high level administrative duties, i.e. VIP visits, Major Mission Events. Incumbent provides Official Residence Support (Mirasole Compound) and is responsible for maintaining and processing reservations and arrangements for the Mirasole Compound, particularly for Ambassador visits and representational events held there. Maintain GSO/Travel VSU intranet website/SharePoint, develop and update content and related policies and SOPs. Publish and disseminate to the Bi-Mission communities as necessary.

Qualifications and Evaluations Requirements:

EXPERIENCE: Minimum of 2 years administrative work experience is required in a Customer Service field (i.e Travel/Transportation/hospitality industry, hotel & accommodation)

JOB KNOWLEDGE: Good working knowledge of office procedures and administrative functions, and Bi-Mission Offices/Agencies and their hierarchy. Ability to research and interpret Federal and Department regulations located in the Foreign Affairs Manual and Foreign Acquisitions Regulations. Familiar with local Indonesian laws and regulations related to Travel and Immigration is required

Education Requirements:

Mandatory: Minimum of 2 years of college level course study.

Evaluations:

LANGUAGE: Good working knowledge in English and Bahasa Indonesia in speaking/reading/writing. This will be tested

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Bi-Mission in Jakarta, Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply How to Apply:

All candidates must be able to obtain and hold a Public Trust-Background Investigation clearance.

To apply for this position For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• Degree with transcript
• Proof of citizenship (mandatory and National ID is preferable)

Eligible Family Member Applicants:
• Copy of Sponsors Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Bi-Mission in Jakarta, Indonesia.