Personal Assistant

An Interior Design Studio in Berawa, Bali is looking for a talented and enthusiastic Personal Assistant (Full-time)

Responsibilities:

• Work closely with the Director, manage calendars, schedule appointments and coordinate meetings
• Prepare the Director and team for meetings by gathering necessary materials and taking notes during meetings
• Maintain professionalism and confidentiality in handling both the Directors and Studios professional affairs
• Contribute to weekly team meetings by reviewing projects and setting priorities
• Organize the Interior Design documentation flow from consultation to project handover
• Attend client and contractor meetings as well as taking detailed notes and providing administrative support
• Ensure office supplies are stocked and office rooms are tidy and organized
• Coordinate maintenance and IT services as needed and assist in organizing events
• Prepare partners and vendors for installations as well as coordinating with Project Manager and Interior Designer
• Assist in coordinating project installations including artwork, furniture and styling accessories
• Support during photoshoots and styling coordination

Requirements:

• Indonesian citizen
• Excellent spoken and written English communication
• Proven at least 3 years of working experience as a Personal Assistant or in a similar role
• Experience working in an Architecture or Interior Design Studio would be a plus
• Proficiency in Microsoft Office Suite, Google Calendar and Canva
• Strong organizational skills, attention to details and ability to prioritize tasks
• Ability to handle sensitive information with confidentiality
• Willingness to travel to sites, meet clients and suppliers
• Responsible, trustworthy and a team player
• "Can-Do" attitude with a willingness to put in extra effort as needed

Job Type: Full-time

Salary: Rp7,000,000 - Rp8,000,000 per month

Application Question(s):

• Are you proficiency in Microsoft Office Suite, Google Calendar and Canva ?

Experience:

• Personal Assistant: 3 years (Preferred)

Language:

• English (Preferred)