HR Services Assistant

HR Services Assistant

Job Overview

In this position, the incumbent will maintain the accuracy of HR files and documentation and ensure integrity and confidentiality of records. He/ She shall assist in the onboarding, process, policy documentation, coordination of claims, reimbursements, and other Indonesian related

HR tasks. Moreover, he/she will also perform administrative tasks and support all internal and external stakeholders to contribute to the effectiveness and efficiency of HR Services operations.

Job Description and Responsibilities:

• Maintains accurate and up-to-date HR files, records, and documentation.
• Maintains the integrity and confidentiality of HR files, records, and documentation.
• Performs periodic internal audit of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assist and coordinate in New Team Member onboarding process.
• Assist in process and policy documentation.
• Assist in coordination of Indonesian related HR tasks.
• Assist in processing claims and reimbursements.
• Ensure smooth communication with employees and timely resolution to their queries

(refers more complex questions to appropriate senior-level HR Services Specialist or management).

• Support all internal and external HR-related inquiries or requests.
• Perform administrative tasks, schedule meetings, HR activities and maintain agendas.
• Management and coordination of special projects and other tasks which would be assigned from time to time.
• Performing such other services as are customarily performed by one holding such a position.

Genashtim Pte. Ltd
1 Coleman Street, #10-10 The Adelphi,
Singapore 179803
+6010 522 5098
+65 8253 2622 www.genashtim.com

Salary

? TBC

Country

? Indonesia

Other Information

Applicants who are classified as persons with disabilities, whether physical or mental (PWDs), members of the LGBTQ+, refugee, senior citizens, retirees, and other members of the minority communities will be preferred but will not be required.

For this position to be able to work 100% remotely, mandatory PC specifications must be adhered to for your application to be fully processed. Genashtim may require you to submit these proofs of specifications and Genashtim reserves the right to conduct audit prior onboarding.

• Stable wired internet connection with a minimum of 5mbps for download speed & 3mbps download, with a ping of not higher than 20ms.
• Properly functioning PC (laptop/desktop) Minimum specifications of o Processor comparable to Intel® i5 or higher.
• 8GB of RAM; 500GB SSD/ HDD or higher
• Data enabled smart phone with minimum specifications of Android 5 or IOS 9.
• Ability to install WhatsApp instant messaging application.
• Mobile data and power back-up is a must. Minimum software requirements that may be installed to either or both to PC and/or smart phone include:
• Licensed Windows® 10 64bit operating system.
• Licensed Microsoft® Office 2013 or higher with PowerPoint, Excel, and Word (cloud/online or hard disk-based installation)

Genashtim Pte. Ltd
1 Coleman Street, #10-10 The Adelphi,
Singapore 179803
+6010 522 5098
+65 8253 2622 www.genashtim.com

• MS Teams or Instant Messaging (IM) applications such as: WhatsApp, Viber, Line, Skype, or any other designated IM tools.
• People with Disabilities (PWD) assisted applications should be duly licensed.

We may assign candidates to different functions and jobs based on candidate profile, other available and future openings, and business needs, to maximize their application.

By applying to this career opportunity, you hereby authorize Genashtim, its authorized third parties, and its/their officers, team members, and third-party service providers, to hold, use, and otherwise process your data in connection with your job application.

Genashtim Pte. Ltd
1 Coleman Street, #10-10 The Adelphi,
Singapore 179803
+6010 522 5098
+65 8253 2622 www.genashtim.com

Job Type: Full-time