Finance and Administration Director – USAID/Indonesia Urban Climate Change Adaptation Activity

Finance and Administration Director – USAID/Indonesia Urban Climate Change Adaptation Activity
About Palladium: Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. This Opportunity: Palladium is seeking a Finance and Administration Director for the anticipated USAID/Indonesia Urban Climate Change Adaptation Activity, which is a 5-Year USAID-funded program which aims to improve climate and disaster resilience in Indonesia. The Activity will support the GOI at local, district, provincial, and national levels; working directly with communities and the private sector; and helping key stakeholders to mobilize financing and develop, disseminate, and utilize better climate change information. The programs objectives may comprise the following four areas:

• Support GOI efforts to integrate disaster risk reduction and climate adaptation in sub-national core development plans and investments.
• Mobilize financing to advance urban climate resilience.
• Strengthen systems for collection and application of climate data, services and decision support tools to improve planning processes in target cities.
• Advance Urban Nature-Based Solutions to Promote Climate Resilience.

The Finance and Administration Director will oversee all finance, administrative, human resource, and operational activities of the project and a team of support personnel. This includes developing and overseeing finance and accounting systems that comply with USAID requirements and Palladium practices. In coordination with the COP, s/he will develop annual budgets that are aligned with the project work plan. S/he will also ensure compliance with contractual, USAID/USG, and local requirements for reporting, finance, and administration. S/he will also ensure payroll processes and adherence to local human resources policies.
This position will be based in Jakarta and is contingent upon contract award to Palladium.
Primary Duties and Responsibilities:

• Manage all project finances to ensure effective use of resources to achieve project objectives in compliance with all donor requirements.
• Ensure completeness of financial, procurement, and HR records retention and security.
• Oversee and ensure sound management of human resources, financial management, and procurement and grants functions for the project.
• Oversee HR systems, processes, and documentation according to USAID and Palladium requirements.
• Oversee implementation of all operational systems as per USAID and Palladium requirements as well as Indonesian laws.
• Ensure that corrective action plans approved by Palladium in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Monitor annual budget and financial projections and develop realistic financial forecasts for proper project planning.
• Ensure accurate tracking and recording of project expenditures and development of all required financial, operational, and risk mitigation reports required by the client or Palladium headquarters.
• Guide and assist program staff in preparing, revising, and monitoring budgets for ongoing activities.
• Travel to conduct due diligence, risk management, and training as required.

Key Competencies Required:

• Master’s degree in business administration, finance, Accounting, project management, public policy and management, statistics or other related field.
• Thorough knowledge and understanding of professional accounting principles, theories, practices and terminology as well as principles and accepted procedures associated with USAID regulations is highly desirable.
• Demonstrated familiarity with USG financial reporting and compliance requirements.
• Previous experience preparing project/company financial reports, reconciling project/company bank statements, managing bank accounts, managing and monitoring petty cash, preparing payroll, tracking expenses according to budget, maintaining records to meet tax requirements including payroll, customs and Value Added Tax (V.A.T) taxes.
• Demonstrated ability to work effectively in team-based environment, supervise a professional team and ability to interact with a variety of technical, clinical, and other specialists.
• Strong written and verbal communications skills; fluent in English and fluency in Bahasa Indonesian preferred.
• Indonesian Nationals are encouraged to apply.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status. Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss. Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.