USEFM Administrative Assistant

About Announcement Number: Jakarta-2023- 078 Hiring Agency: Embassy Jakarta Position Title: USEFM Administrative Assistant Open Period: 11/24/2023 - 04/19/2024 Format MM/DD/YYYY Vacancy Time Zone: GMT+4 Series/Grade: FP - 0105 7 Salary: USD $42,391 - USD $42,391 /Per Year Work Schedule: Full-time - 40 hours per week / PSA Hiring Mechanism Promotion Potential: FP-7 Duty Location(s): 1 Vacancy in


Jakarta, Java, ID Telework Eligible: No For More Info: HR Section
000-000-0000
HRatPost@state.gov Overview Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is FP-7*.

• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required: Secret/Confidential Clearance Appointment Type Temporary Appointment Type Details:

• Definite not to Exceed (NTE) Five (5) Years

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (four weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: 25% or less

This position requires occasional travel to represent FPD in austere or remote locations throughout Indonesia.

Duties

Under the supervision of the Force Protection Detachment (FPD) Indonesia, Resident Agent in Charge (RAC), position performs all administrative functions to include but not limited to budget administration and management, administrative and operational procurement and travel management for FPD personnel. Maintains daily liaison with Bi-Mission Jakarta sections and select host nation entities throughout Indonesia.

Qualifications and Evaluations Requirements:

EXPERIENCE: Minimum two (2) years of work experience in an office setting is required.

(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)

JOB KNOWLEDGE: Must possess basic understanding of the U.S. Federal Law Enforcement agencies and their roles and responsibilities. Understanding of Department of State internal procedures (Post policies, Management Instructions and Executive Office correspondence) and regulations (12 FAM and 12 FAH on State Department Regulations on Security). Job holder also must become familiar with FPD/NCIS rules and regulations on operational, financial and administrative matters.

Education Requirements:

Completion of two (2) years (60 semester hours) of college/universities studies is required.

(for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)

Evaluations:

LANGUAGE: Fluent English level in Speaking/Reading/ Writing is required. This will be tested.

SKILLS AND ABILITIES: Must be able to obtain and maintain a SECRET level security clearance. Must possess the ability to professionally represent the FPD internal and external entities. Must be able to communicate effectively to Bi-Mission Jakarta Executive Office and Senior Staff personnel. Proficiency in the utilization of computer systems and software. Familiarization with FPD/NCIS rules and regulations on operational, financial and administrative matter.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission to Indonesia and U.S. Mission to ASEAN may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply How to Apply:

All candidates must be able to obtain and hold a SECRET clearance.

To apply for this position, For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Transcript of two (2) years (60 semester hours) of college/universities studies is required.

Eligible Family Member Applicants:
• Copy of Sponsors Orders/Assignment Notification (or equivalent)

• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

(for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission to Indonesia and U.S. Mission to ASEAN.