Senior Admin & Secretary

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL Indonesia is seeking a highly organized and efficient Senior Admin & Secretary to join our team. In this role, you will be responsible for providing comprehensive secretarial and administrative support to the department, ensuring smooth operations and efficient workflow.

Responsibilities:
Assist the department in day-to-day secretarial and administrative functions, including but not limited to composing general correspondence, managing and organizing all secretarial and administrative work, and maintaining records of confidential files.

Prepare proposal presentations as per the request of superiors, ensuring accuracy and timely completion.

Organize and maintain the superiors schedule, including coordinating appointments, managing travel arrangements, and handling other secretarial and administrative duties as required.

Efficiently organize and maintain files and records, including file and letter management, ensuring easy retrieval and confidentiality.

Provide efficient communication support by answering and directing phone calls, maintaining contact lists, and responding to inquiries promptly and professionally.

Prepare various reports, documents, and presentations using Microsoft Office suite and other relevant software tools.

Qualifications:
Proven experience as a Senior Admin & Secretary or similar role.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Proficient in using Microsoft Office suite and other relevant software tools.

Strong attention to detail and accuracy in all tasks.

Ability to handle confidential information with utmost discretion.

Strong verbal and written communication skills.

Proactive approach with the ability to multitask and work independently.

High level of professionalism and a positive attitude.

If you are a dedicated professional with strong administrative skills and a passion for delivering exceptional support, we invite you to apply for this Senior Admin & Secretary role at JLL Indonesia.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.