Receptionist & Admin Assistant

About Livit Hub Bali

Livit Hub is located in the peaceful town of Sanur, on the east coast of Bali, a 5-minute walk to the seafront! We provide perfectly lit spaces packed with perks to enhance productivity and comfort. Ergonomic chairs, multipurpose rooms, AC, standing tables, hammocks, video conference rooms, snack stations, and a slide are just some of the things that make Livit Hub stand out. Our vision of coworking is one where play, work, inspiration, community, and self-development all merge together in holistic experiences that are as fun as they are meaningful.

The role

The Receptionist & Admin Assistant plays a crucial role in maintaining the smooth operation of Livit Hubs administrative tasks. This position involves handling detailed reports, managing databases, and collaborating with the Finance team to ensure accuracy and efficiency in all backend operations.

Responsibilities

• Compile and manage reports on a daily and weekly basis including meals, coworking passes, and sales reports
• Update and maintain guest databases on Hubspot
• Ensure transaction reconciliation and collaborate with the Finance team weekly
• Manage the daily front desk operations and administrative duties such as payment process and creating invoice
• Assist in meeting room and/or phone booth bookings for guests
• Answer and direct phone calls in a professional manner.
• Proficiently using Google Workspace suites such as Google Sheets, Google Docs, Google Slides, and Xero on a daily basis.
• Act as a point of contact for members, addressing their questions, concerns, and needs. Provide excellent customer service to create a positive atmosphere within the coworking community.

Requirements:

• Fluency in English and excellent communication skills (oral and written) are required.
• Minimum 2 years of experience working in the hospitality industry.
• Proven work experience as a front desk or operation assistant.
• Completed higher education in Hospitality or Business Administration is a great asset (but not compulsory).
• Familiarity with Google Workspace suite Inc. Google sheet, pivot tables, etc
• Customer-oriented mindset
• A very friendly, positive, and welcoming nature.
• Impeccable work ethics and quality standards.
• A highly organized individual.
• A highly organized individual with a strong work ethic
• Strong interpersonal skills and ability to work with a team
• Good computer skills and openness to learning and using new online tools.
• Availability to work in shifts.

What’s in it for you?

• Fair compensation to match your qualifications and experience.
• Attractive benefits package from your first day including BPJS Kesehatan and Ketenagakerjaan, 3 meals per day & laundry service, team events, and many other perks.
• Indonesias best place to work benefits after passing probation including private insurance, learning and development budget, well-being budget, and many more!
• Generous paid time off (20 days/year)
• Working with a bright group of co-workers will inspire you to grow, achieve more, and have fun while doing it.
• A fast-paced, exciting, and international work environment where you will collaborate with team members and clients from all over the world.
• Contributing to building a young, dynamic, and extremely capable team.

Job Type: Full-time

Application Question(s):

• What is the range of gross salary you are looking for in the new position?
• What is your current notice period?
• This job is fully WFO; Are you based in Bali?