Secretary (Real Estate Industry) - Bali

Description:

SabiKerja is a curated headhunter agency based in Jakarta that is well-known as a one-stop talent solution in which we connect curated quality talent with the institution or company that partners with us.

We represent our esteemed client, a reputable property agency dedicated to providing exceptional real estate services to clients. With their commitment to professionalism and customer satisfaction, our client has established a strong presence in the industry.

Key Responsibilities:

• Provide administrative support to the property agency, including managing phone calls, emails, and correspondence.
• Schedule appointments, meetings, and property viewings, ensuring efficient coordination and timely communication.
• Maintain and update client databases, ensuring accurate and organized records of property listings, client information, and transactions.
• Prepare and distribute property brochures, marketing materials, and other relevant documents.
• Assist in the preparation of contracts, agreements, and other legal documents related to property transactions.
• Coordinate with property agents and clients to facilitate property showings, inspections, and open houses.
• Handle inquiries from potential buyers or tenants, providing information about available properties and arranging property viewings.
• Assist in the preparation of property listings for online platforms and marketing campaigns.
• Support the property agencys marketing efforts by managing social media accounts, website updates, and online listings.
• Perform general office duties, such as filing, photocopying, and maintaining office supplies.

Requirements:

• Minimum of 2 years of experience as a Secretary or in a similar administrative role, preferably in the real estate or property industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal, with a professional and friendly demeanor.
• Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and email management tools.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong multitasking abilities, with the capacity to handle multiple responsibilities simultaneously.
• Knowledge of the property industry and familiarity with property management software is a plus.
• High school diploma or equivalent qualification is required.